NET PACIFIC FINANCIAL HOLDINGS LIMITED (the “Company”) will convene and hold the upcoming Annual General Meeting (“AGM”) by electronic means on [29 June 2020, at 9.00 am].
The precautionary measure is to ensure your well-being during this period. Due to the current Covid-19 restriction orders in Singapore, shareholders will not be able to attend the AGM in person. Shareholders may participate at our AGM by:
- pre-registering to observe and/or listen to the AGM proceedings via live audio-visual webcast or live audio-only stream (authentication required);
- submitting questions in advance of the AGM; and
- appointing the Chairman of the Meeting as proxy to attend, speak and vote on their behalf at the AGM.
The steps to be taken are as follows:
Pre-registration by [9.00 am on 26 June 2020]:
Shareholders are required to register their interest to participate at our AGM at [https://www.netpac.com.sg/shareholder-information].
Shareholders will be required to fill in their name, NRIC/passport number, shareholding type and email address to enable the Company to authenticate their shareholder status.
After verification, authenticated Shareholders will receive an email confirmation before [12.00 pm on 28 June 2020]. The email will contain the login credentials and details for the Shareholders to view the webcast online.
Shareholders who have pre-registered but do not receive the confirmation email by [12.00 pm on 28 June 2020], please contact the Company via email at [email@example.com].
Submit questions in advance by [9.00 am on 26 June 2020]
During the live webcast session, Shareholders will not be able to ask questions related to the resolutions tabled at the AGM.
Shareholders may submit their questions related to the resolutions tabled at the AGM in advance via the following ways below:
(a) At the pre-registration website; or
(b) By post: please mail your questions to the registered office of the Company at 35 Selegie Road #10-25, Singapore 188307. In addition to your questions, please also provide us with the following details: (i) your full name; (ii) your address; and (iii) the manner in which you hold shares in the Company (e.g., via CDP, CPF or SRS).
We will endeavour to address all substantial and relevant questions received from shareholders during the AGM through live audio-visual webcast and live audio-only stream. However, as there may not be sufficient time to address all such questions during the AGM itself, we will publish our responses to those questions submitted by [9.00 am on 19 June 2020] on our corporate website and on SGXNET prior to the AGM on [25 June 2020].
We will publish the minutes of the AGM on our corporate website and on SGXNET, and the minutes will include the responses to substantial and relevant questions from shareholders which are addressed during the AGM.
Submit proxy forms to vote by [9.00 am on 26 June 2020]
Shareholders (whether individual or corporate) who pre-register to observe and/or listen to the AGM proceedings and wish to vote on the resolutions to be tabled at the AGM must appoint the Chairman of the Meeting as their proxy to attend, speak and vote on their behalf at the AGM, in accordance with the instructions on the proxy form. Proxy form can be downloaded at [https://www.netpac.com.sg/announcement]
Please give specific instructions as to voting, or abstentions from voting, in respect of a resolution in the proxy form, failing which the appointment of the Chairman of the Meeting as proxy for that resolution will be treated as invalid.
Proxy forms must be submitted in the following manner:
(a) if submitted by post, be deposited at the registered office of the Company at 35 Selegie Road #10-25, Singapore 188307; or
(b) if submitted electronically, be submitted via email to the Company at [firstname.lastname@example.org]
A shareholder who wishes to submit a proxy form must first download, complete and sign the proxy form, before submitting it by post to the address provided above, or before scanning and sending it by email to the email address provided above.
In view of the current Covid-19 situation and the related safe distancing measures which may make it difficult for shareholders to submit completed proxy forms by post, shareholders are strongly encouraged to submit completed proxy forms electronically by email.
CPF or SRS investors who wish to appoint the Chairman of the AGM as proxy should approach their respective CPF Agent Banks or SRS Operators to submit their votes by [9.00 am on 18 June 2020].
The Annual Report for the financial year ended 31 December 2019 (“Annual Report 2019”) is accessible at the Company’s website at the URL https://www.netpac.com.sg/annual-report under “Annual Report 2019”.
Reminder: Due to the constantly evolving COVID-19 situation in Singapore, the Company may be required to change its arrangements for the AGM at short notice. Members should check the Company’s website at the URL [https://www.netpac.com.sg/agm] for the latest updates on the status of the AGM.
PERSONAL DATA PRIVACY:
By submitting a proxy form appointing the Chairman of the AGM as proxy to attend, speak and vote at the AGM and/or any adjournment thereof, a member of the Company (i) consents to the collection, use and disclosure of the member’s personal data by the Company (or its agents of service providers) for the purpose of the processing and administration and analysis by the Company (or its agents or service providers) of the appointment of the Chairman of the AGM as proxy for the AGM (including any adjournment thereof) and the preparation and compilation of the attendance lists, minutes and other documents relating to the AGM (including any adjournment thereof), and in order for the Company (or its agents or service providers) to comply with any applicable laws, listing rules, regulations and/or guidelines.